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Ceremony & Reception Policies
Event Policies
______ FOOD AND BEVERAGE: All food and beverage must be purchased through Mellor Hidden Meadows unless purchasing a Rental Only Package. Due to health regulations, no outside food and/or beverage may be brought onto our premises – including fast food, pizza, etc.
______ MENU SELECTIONS: Prices are subject to change without notice and are guaranteed upon receipt of non-refundable deposit. Menu selections are due ten (10) days prior to your function. Changes to the menu selections three (3) days of the function are subject to an additional 10% service fee. Signed Event Policy Sheet is required at the time of booking.
______ GUARANTEE OF ATTENDANCE: A guaranteed number of guests attending your function is required ten (10) days prior to the function date. No reductions can be made after that time. You will be charged for the guarantee or the number served whichever is greater. Final payment is due at the conclusion of your event. Final payment for a Class Reunion is due (3) three weeks prior to your event.
______ MINIMUM GUEST POLICY: A minimum of fifty (50) guests is required for all luncheons Monday through Saturday. A minimum of fifty (50) guests for evening events is required Monday through Wednesday. Thursday through Saturday evening events a minimum of 100 guests is required.
______ NON-REFUNDABLE DEPOSIT: Space is not contractually obligated until a signed contract with a non-refundable deposit (which will be shown as a credit on your final bill) is received by Mellor Hidden Meadows. NO DATE WILL BE HELD WITHOUT A DEPOSIT. Check with Office Manager for deposit amounts for each event.
______ CANCELLATIONS: Deposits will not be refunded, in the event of a cancellation or postponement. Events cancelled within seven (7) days of the event will be charged 50% of the estimated food and beverage, using the guaranteed number of guests.
______ ROOM RENTAL FEE: The room rental fee is $150.00 for all luncheons and for evening events Monday through Wednesday. The room rental fee is $250.00 for evening events Thursday through Saturday. Please check with Office Manager for current room rental fees.
______ SERVICES: Utah State Restaurant sales tax will be added to all prices.
______SERVICE FEE: a Service fee of 15% will be charge on all events.
______ OUTDOOR FUNCTIONS: The decision to move a function indoors must be made at least four (4) hours prior to the start of a function. In the event that guests choose to move a function inside after the four(4) hour cut off, delays and/or additional charges may apply. Mellor Hidden Meadows maintains the right to move any outdoor function indoors based upon current weather conditions and/or local forecasted weather— including wind, rain and/or snow.
______ PROPERTY DAMAGE AND LOSSES: The guest will be responsible to reimburse Mellor Hidden Meadows for damage to premises by attendees and/or other persons associated therewith, including outside contractors hired separately. Mellor Hidden Meadows shall not be held responsible for items lost, stolen, damaged or left on the premises. Guests shall not move any Mellor Hidden Meadows item from its current location or attach any items to Mellor Hidden Meadows property (including furniture, piano, walls and windows) without prior approval from the Office Manager and/or Event Manager. A $300 security deposit will be required at the finalizing appointment adn returned uncashed on the first business day after your event pending no damages ahve occured.
______ GENERAL ETIQUETTE: Please ask Office Manager for Alcohol and Smoking rules and contracts. Alcohol fee must be paid and signed prior to bringing alcohol on our premises.
______ CHILDREN: Children must be supervised at all times. Please do not allow children to climb in the flower beds, on waterfall or in the ponds. May we suggest that you select 2 to 3 responsible adults to supervise children during your Event. Ask our Office Manager about current child pricing for children ages three to nine.
______ EVENT HOURS: Afternoon events are from 11:00 A.M. to 2:00 P.M. Evening events are from 5:00 P.M. to 10:00 P.M. For each additional hour the paying party will be charged $100.00.
______ ANY ADDITIONAL CHARGES WHICH ARE INCURRED MUST BE PAID FOR AT THE CONCLUSION OF THE EVENT.
Rental Policies
______ NON-REFUNDABLE DEPOSIT: Space is not contractually obligated until a signed contract with a non-refundable deposit (which will be shown as a credit on your final bill) is received by Mellor Hidden Meadows. NO DATE WILL BE HELD WITHOUT A DEPOSIT. Check with Office Manager for deposit amounts for each event.
______ CANCELLATIONS: Deposits will not be refunded, in the event of a cancellation.
______CLEANING DEPOSIT: A $300.00 cleaning deposit in the form of a check or money order will be returned on the first business day after your event if the cleaning meets the standards of the Event Supervisor and no damage has occured. Any additional items used will be paid for at that time or deducted out of the cleaning deposit in which case the balance of the cleaning deposit will be refunded the next business day. If you would like us to do the cleaning, the deposit will nretianed in exchange..
______SET UP AND CLEAN UP: The set up and clean up time must be included in the Rental hours. The doors will be locked until the set up time agreed upon.
______ SERVICES: Utah State Restaurant sales tax will be added to all prices
______ OUTDOOR FUNCTIONS: The decision to move a function indoors in case of inclement weather will be the sole responsibility of the renter and must be made at least four (4) hours prior to the start of a function. The renter is responsible for moving any and all equipment indoors in the event of bad weather after the start of the function.
______ PROPERTY DAMAGE AND LOSSES: The guest will be responsible to reimburse Mellor Hidden Meadows for damage to premises by attendees and/or other persons associated therewith, including outside contractors hired separately. Mellor Hidden Meadows shall not be held responsible for items lost, stolen, damaged or left on the premises. Guests shall not move any Mellor Hidden Meadows item from its current location or attach any items to Mellor Hidden Meadows property (including furniture, piano, walls and windows) without prior approval from the Office Manager and/or Event Manager.
______ GENERAL ETIQUETTE: Please ask Office Manager for Alcohol and Smoking rules and contracts. Alcohol fee must be paid and signed prior to bringing alcohol on our premises.
______ EVENT HOURS: Afternoon events are from 11:00 A.M. to 2:00 P.M. Evening events are from 5:00 P.M. to 10:00 P.M. Check with the Office Manager for the cost of additional hours.
______ ANY ADDITIONAL CHARGES WHICH ARE INCURRED MUST BE PAID FOR AT THE CONCLUSION OF THE EVENT.
______CAR DECORATING: You will be responsible for all clean up involved. Car decorating is permitted.
______SEND OFF: You will be responsible for all clean up involved. Confetti, rice throwing, bird seed, sparklers, etc… will be permitted in the parking lot only.
______CHILDREN: Children must be supervised at all times. Please do not allow children to climb in the flower beds, on the waterfall or in the ponds. May we suggest that you select 2 to 3 responsible adults to supervise children during your Event.
______DANCING: Dancing is permitted. You may provide your own DJ or Band.
*******The rental of the Garden or the Building includes 10 tables, chairs and 3 buffet tables only. *******Sound system, TV/DVD Player, Large Screen and Projector, Kitchen use, etc… can be rented for an additional fee.
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