 |
|
Ceremony & Reception Policies
Event Policies ______
FOOD AND BEVERAGE: All food and beverage must be purchased through Mellor Hidden Meadows.
Due to health regulations, no outside food and/or beverage
may be brought onto our premises – including fast food, pizza, etc. ______
MENU SELECTIONS: Prices are subject to change without notice and are guaranteed upon receipt of non-refundable deposit. Menu
selections are due ten (10)
days prior to your function. Changes to the menu selections three (3) days of the function are subject to an additional 10%
service fee. Signed Event
Policy Sheet is required at the time of booking. ______
GUARANTEE OF ATTENDANCE: A guaranteed number of guests attending your function is required ten (10) days prior to the function
date. No reductions can
be made after that time. You will be charged for the guarantee or the number served whichever is greater. Final payment is due at the conclusion
of your event. Final payment for a Class Reunion is due (3) three weeks prior
to your event. ______
MINIMUM GUEST POLICY: A minimum of fifty (50) guests is required for all luncheons Monday through Saturday. A minimum of fifty
(50) guests for evening
events is required Monday through Wednesday. Thursday through Saturday evening
events a minimum of 150 guests is required. ______
NON-REFUNDABLE DEPOSIT: Space is not contractually obligated until a signed contract with a non-refundable deposit (which
will be shown as a credit
on your final bill) is received by Mellor Hidden Meadows. NO DATE WILL BE HELD
WITHOUT A DEPOSIT. Check with Office Manager for
deposit amounts for each event. ______
CANCELLATIONS: Deposits will not be refunded, in the event of a cancellation or postponement. Events cancelled within seven
(7) days of the event will be charged 50% of the
estimated food and beverage, using the guaranteed number of guests. ______
ROOM RENTAL FEE: The room rental fee is $150.00 for all luncheons and for evening events Monday through Wednesday. The room rental fee is $250.00 for evening
events Thursday through Saturday. Please check with Office Manager for current
room rental fees. ______
SERVICES: A 6.9% Utah State Restaurant sales tax will be added to all prices. ______
OUTDOOR FUNCTIONS: The decision to move a function indoors must be made at least
two (2) hours prior to the start of a function. In the event that guests
choose to move a function inside after the two (2) hour cut off, delays and/or additional charges may apply. Mellor Hidden Meadows maintains
the right to move any outdoor function indoors based upon current weather conditions and/or local forecasted weather— including wind,
rain and/or snow. ______
PROPERTY DAMAGE AND LOSSES: The guest will be responsible to reimburse Mellor Hidden Meadows for damage to premises by attendees and/or
other persons associated therewith, including outside contractors hired separately. Mellor Hidden Meadows shall not be held
responsible for
items lost, stolen, damaged or left on the premises. Guests shall not move any Mellor Hidden Meadows item from its current
location or attach
any items to Mellor Hidden Meadows property (including furniture, piano, walls and windows) without prior approval from the
Office Manager and/or
Event Manager. ______
GENERAL ETIQUETTE: Please ask Office Manager for Alcohol and Smoking rules and
contracts. Alcohol fee must be paid and signed prior to bringing alcohol
on our premises. ______
CHILDREN: Children must be supervised at all times. Please do not allow children to climb in the flower beds, on waterfall or in the ponds. May we suggest that
you select 2 to 3 responsible adults to supervise children during your Event. Ask
our Office Manager about current child pricing for children
ages three to nine. ______
EVENT HOURS: Afternoon events are from 11:00 A.M. to 2:00 P.M. Evening events
are from 5:00 P.M. to 10:00 P.M. For each additional hour the paying
party will be charged $100.00. ______
ANY ADDITIONAL CHARGES WHICH ARE INCURRED MUST BE PAID FOR AT THE CONCLUSION OF THE EVENT.
Rental Policies ______
NON-REFUNDABLE DEPOSIT: Space is not contractually obligated until a signed contract with a non-refundable deposit (which
will be shown as a credit
on your final bill) is received by Mellor Hidden Meadows. NO DATE WILL BE HELD
WITHOUT A DEPOSIT. Check with Office Manager
for deposit amounts for each event. ______
CANCELLATIONS: Deposits will not be refunded, in the event of a cancellation. ______CLEANING
DEPOSIT: A $300.00 cleaning deposit in the form of a check or money order will be returned at the end of the event if the
cleaning meets the standards
of the Event Supervisor. Any additional items used will be paid for at that time
or deducted out of the cleaning deposit in which
case the balance of the cleaning deposit will be refunded the next business day. If
you would like us to do the cleaning, the deposit will not be returned. ______SET
UP AND CLEAN UP: The set up and clean up time must be included in the Rental hours. (It usually takes 2 to 4 hours) The
doors will be locked until
the set up time agreed upon. ______
SERVICES: A 6.9% Utah State Restaurant sales tax will be added to all prices ______
OUTDOOR FUNCTIONS: The decision to move a function indoors in case of inclement
weather will be the sole responsibility of the renter and must be made
at least two (2) hours prior to the start of a function. The renter is responsible
for moving any and all equipment indoors in the event of bad weather
after the start of the function. ______
PROPERTY DAMAGE AND LOSSES: The guest will be responsible to reimburse Mellor Hidden Meadows for damage to premises by attendees and/or
other persons associated therewith, including outside contractors hired separately. Mellor Hidden Meadows shall not be held
responsible for
items lost, stolen, damaged or left on the premises. Guests shall not move any Mellor Hidden Meadows item from its current
location
or attach any items to Mellor Hidden Meadows property (including furniture, piano, walls and windows) without prior approval
from the Office Manager and/or
Event Manager. ______
GENERAL ETIQUETTE: Please ask Office Manager for Alcohol and Smoking rules and
contracts. Alcohol fee must be paid and signed prior to bringing alcohol
on our premises. ______
EVENT HOURS: Afternoon events are from 11:00 A.M. to 2:00 P.M. Evening events
are from 5:00 P.M. to 10:00 P.M. Check with the Office Manager for the
cost of additional hours. ______
ANY ADDITIONAL CHARGES WHICH ARE INCURRED MUST BE PAID FOR AT THE CONCLUSION OF THE EVENT. ______CAR
DECORATING: You will be responsible for all clean up involved. Car decorating is permitted. ______SEND
OFF: You will be responsible for all clean up involved. Confetti, rice throwing, bird seed, sparklers, etc… will be permitted in the
parking lot only. ______CHILDREN: Children must be supervised at all times. Please
do not allow children to climb in the flower beds, on the waterfall or in the ponds.
May we suggest that you
select 2 to 3 responsible adults to supervise children during your Event. ______DANCING: Dancing is permitted. You may provide
your own DJ or Band. *******The
rental of the Garden or the Building includes 10 tables, chairs and 3 buffet tables only. *******Linens, Sound system, Kitchen use, etc… can be rented for an additional fee.
|
